Welcome to Chilies 2024!

Pre-registration for merchanting at Chilies 2024 is not expected UNLESS you need an electrical hook up.

While we still have plenty of space for camping, the merchant areas could get cozy.

Merchant Areas:

Merchant Market: This will be in the area known as the Food Court at Lilies.

Fees:  $20  

The Merchant Coordinator is Marie le Faivre (Kate Sachs), merchants@chilies.calontir.org

There are no early ons as the set up crew will be busy until then.

Start at Troll to pay your site fee then continue to your merchant area to check-in.

A merchant office will be set up near by and designated as such.

Merchants may set up in the merchant area after talking to HE Marie or an assigned deputy.

Merchant Tents: No modern “ez up” type tents. A canvas tent or day shade is needed.

No Smoking in Merchant tents:  Per Calontir Kingdom law; “Smoking is prohibited in all areas, inside or out, in which members of the populace must be present in order to participate in any aspect of an event”. Selling and teaching space/tents are affected by the law, personal tents are not.

Merchant Rules and Guidelines: 

Merchants are subject to the event rules listed on the Chilies website. Egregious transgressions of merchant or war rules may cause a merchant to be marked as non-compliant (see below). Serious transgression may result in complete removal from the site for the duration of the war.

• Trailers: per the event rules: “Trailers may not be parked in Camps and must be parked in the Trailer lot.” Exceptions have been made for merchants on a case-by-case basis.  Contact the merchant autocrat, with photos, BEFORE Oct 1 if you need your trailer in camp.  NOTE: Lilies War is not responsible for moving your trailer in or out of your merchant space!

• Sales tax: Merchants are responsible for collecting and forwarding sales taxes to the State of Missouri. Tax information will not be provided.

• Alcohol : No alcohol may be sold on site.
• Food: Only pre-packaged non-perishable food may be sold outside of the Food Court. Food vendors must be compliant with all permits and inspections required by the Clay County, MO health dept. Information can be found here: https://www.clayhealth.com/DocumentCenter/View/466/Food-Establishment-Temporary-Guidelines  and applications are here: https://www.clayhealth.com/DocumentCenter/View/1675/Form–Food-Est-Temp–Permit-App-2024-Efillable?bidId= 
• Liability Insurance : Merchants of blades, weapons, and other “inherently dangerous” merchandise are not required to have liability insurance; however, it is recommended. Merchants who do not have proof of liability insurance are required to post a sign in their sales area stating to the effect: “These Wares are Dangerous. You Could Hurt Yourself Handling Them. Handle At Your Own Risk.  Govern Children Closely”
• Music:  No mundane music is allowed and please watch the volume on any music you do play to be sure it is not disturbing to your neighbors.
• Check  out: All merchants must be packed and leave by noon on Tuesday, Oct 15th.

Each merchant MUST check in with the merchant autocrat for their area before leaving, to allow for a walk through of their site. Failure to check in before leaving will cause the merchant to be marked as non-compliant. (see below)

At noon on Tuesday the 15th, the merchant autocrat will record any merchants still on site, documenting such through photographs. All such merchants will be recorded as non- compliant.

Any merchant whose site requires additional cleanup will be marked as non-compliant. Lack of cleanup will be documented with photographs.

Chilies does not provide any assistance for setting up merchant camps. No merchant help will be allowed onsite Thursday the 10th before the registered merchant has checked in.

Non-compliant Merchants: All merchants who are marked as non-compliant will be notified by the end of November by at least two of the following means:  by letter, by phone, by email or in person in the presence of either the Chilies autocrat or the chair of the Lilies Committee.

In the year following being marked as non-compliant, a merchant must meet the following additional requirements:

• Be pre-registered by Oct 1
• Submit a $50 deposit with the pre-registration (per the Lilies Committee Financial Policy; the check will be deposited, and a refund, if appropriate, will be issued after Chilies is over.)
• Perform five hours of community service, arranged through the Merchant Autocrat.

If a non-compliant merchant does not participate in the next consecutive Chilies, the merchant must submit to the above requirements on the first year they return to the event. That is, you may not escape the consequences by skipping the next war, and come back washed clean.

After a year in which a merchant was listed as non-compliant, he or she again is non- compliant, it will be deemed that the merchant is unable to follow the Chilies rules, and the merchant shall be denied registration as a merchant at Chilies for the next three years. Additionally, no refund of the deposit will be issued.

Any merchant who has been marked as non-compliant three times in a period of six years will be deemed to be unable to follow the rule and will similarly be rejected for the next three years.

The merchant autocrat will list any merchants who have been deemed non-compliant, as well as any merchants who have removed themselves from such status as part of the final Chilies report.

In addition to the compliance issues noted above, merchants are subject to the same expectations of conduct as any participant in any activity of the Society for Creative Anachronism.  Discourteous, disorderly, or dangerous behavior of any type may result in a penalty to the merchant including and up to ejection from the event site. In case of ejection, we regret that no fees or funds of any kind will be returned or prorated.  By paying the registration fee, the merchant agrees to and understands the foregoing conditions and agrees to abide by the same.

Any other questions please contact Marie le Faivre (Kate Sachs) at merchants@chilies.calontir.org.